Every UK council runs its own events process, but they are all asking the same underlying questions. These guides cover what specific councils ask for — and our event management plan template guide covers the content that works anywhere.

Councils covered

  • Belfast City Council

    What Belfast City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Birmingham City Council

    What Birmingham City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • City of Bradford Metropolitan District Council

    What City of Bradford Metropolitan District Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Brighton & Hove City Council

    What Brighton & Hove City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Bristol City Council

    What Bristol City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Cambridge City Council

    What Cambridge City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Cardiff Council

    What Cardiff Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Coventry City Council

    What Coventry City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Derby City Council

    What Derby City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • City of Edinburgh Council

    What City of Edinburgh Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Glasgow City Council

    What Glasgow City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Hull City Council

    What Hull City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Leeds City Council

    What Leeds City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Leicester City Council

    What Leicester City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Liverpool City Council

    What Liverpool City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Manchester City Council

    What Manchester City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Newcastle City Council

    What Newcastle City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Norwich City Council

    What Norwich City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Nottingham City Council

    What Nottingham City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Oxford City Council

    What Oxford City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Plymouth City Council

    What Plymouth City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Portsmouth City Council

    What Portsmouth City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Reading Borough Council

    What Reading Borough Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Sandwell Council

    What Sandwell Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Sheffield City Council

    What Sheffield City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Southampton City Council

    What Southampton City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Stoke-on-Trent City Council

    What Stoke-on-Trent City Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • Swansea Council

    What Swansea Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • City of Wolverhampton Council

    What City of Wolverhampton Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

  • City of York Council

    What City of York Council asks event organisers for — plan, risk assessment, insurance, SAG review and lead times.

If your council isn't here

The shape of the process barely changes: permission from the landowner, an event management plan, a risk assessment, proof of public liability insurance, and — for anything significant — a Safety Advisory Group review. Deadlines are the part that varies, and they are always longer than you expect. Start with the council's own events pages, then use our EMP guide and risk assessment guide to write the documents.

Common questions

Why does every council want something different?

Because event safety law sets outcomes rather than a national form. Councils build their own templates around the same underlying duties, so the substance is remarkably consistent even when the paperwork looks different. Write a good plan once and adapting it to a particular council is editing, not starting again.

My council isn't listed — what do I do?

The process is broadly the same everywhere: find the council's events pages, submit an event management plan and risk assessment, budget for a Safety Advisory Group review if the event is significant, and start earlier than feels necessary. Our event management plan guide covers the content every council expects.

How early should I contact the council?

As soon as your date is firm. Highway closures and premises licences run to months rather than weeks, and popular venues book up a year ahead. An early email to the events team costs nothing and often saves a rewrite.

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