Event paperwork guides

Templates and the process

• Event management plan template

  What goes in a UK event management plan, section by section — and why every council's template is different. Plain-English guidance for organisers.

• Event risk assessment template

  How to write a risk assessment for a UK event: the five steps, the table format councils expect, and the hazards organisers most often miss.

• Safety Advisory Group guide

  What a Safety Advisory Group is, who sits on it, what it asks event organisers for, and how to come out of a SAG meeting with a green light.

• Event traffic management plan

  What goes in an event traffic management plan: keeping vehicles and people apart, parking, road closures and lead times, signage and emergency access.

By event type

• Village fete risk assessment

  What to put in a village fete risk assessment: stalls, gazebos, vehicles on the field, food, children's activities and weather — in plain English.

• Food festival event plan

  Planning a UK food festival: vendor paperwork, gas and electrical safety, crowd flow, licensing and waste — what your event management plan should cover.

• Fun run risk assessment

  How to risk-assess a fun run or charity running event in the UK: route hazards, road crossings, marshals, water, medical cover and weather calls.

• Car boot sale risk assessment

  Risk-assessing a car boot sale: vehicle and pedestrian movement, ground conditions, pitch layout, food vans and cash — plus the planning rules for regular sales.

• Street party risk assessment

  Street party paperwork in plain English: applying to close the road, what the council asks for, and a right-sized risk assessment for a residents' party.

• Christmas market event plan

  Planning a UK Christmas market: winter weather, darkness, electrics, temporary stalls, mulled wine licensing and crowd flow — what the plan must cover.

• Fireworks display risk assessment

  Risk-assessing a public fireworks display: firing site and fallout zones, crowd lines, professional vs volunteer firing, weather and clearing up.

• School fair risk assessment

  What to put in a school fair or summer fete risk assessment: stalls, inflatables, parking on site, food, safeguarding and lost children.

• Charity fun day risk assessment

  Risk-assessing a charity fun day: attractions you don't own, volunteers, cash handling, licensing and the fundraising rules that catch people out.

• Agricultural show risk assessment

  Livestock and the public, zoonoses control, arena displays, machinery and thousands of cars on grass — what a show risk assessment must cover.

• Beer festival risk assessment

  Licensing routes and the 499 limit, intoxication and refusal, glassware, cellar gas and cask handling, and getting a drinking crowd home safely.

• Car show risk assessment

  Vehicles moving among pedestrians at arrival and departure, display layout, fuel and fluids, fire access and arena runs.

• Christmas lights switch-on

  Crowd density in a dark town centre, road closures and stages, cold-weather stewarding, and the counter-terrorism questions the SAG will ask.

Martyn's Law

• Martyn's Law tier checker (free tool)

  Answer up to five questions and see whether you are standard tier, enhanced tier, a qualifying event, or outside the duties — and what each one requires.

• Martyn's Law standard tier checklist

  What the standard tier of Martyn's Law (Terrorism (Protection of Premises) Act 2025) actually requires: who qualifies, the procedures to document, and a plain checklist.

• Martyn's Law events guide

  How the Terrorism (Protection of Premises) Act 2025 treats events: the 200 and 800 thresholds, how outdoor events are assessed, and what organisers should do now.

• Martyn's Law enhanced tier requirements

  What the enhanced tier requires at 800+: public protection measures as well as procedures, the security document given to the regulator, and the designated senior individual.

For vendors and operators

• Mobile catering risk assessment

  The paperwork event organisers ask mobile caterers for — food registration, gas, electrics, insurance — and how to keep a per-event risk assessment manageable.

• Bouncy castle risk assessment

  What a bouncy castle risk assessment for events must cover: anchorage, wind limits, supervision and inspection — for operators and the organisers who book them.

What your council requires

30 councils covered — see the full list. More added by founder request.

• Belfast City Council

  What Belfast City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Birmingham City Council

  What Birmingham City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• City of Bradford Metropolitan District Council

  What City of Bradford Metropolitan District Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Brighton & Hove City Council

  What Brighton & Hove City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Bristol City Council

  What Bristol City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Cambridge City Council

  What Cambridge City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Cardiff Council

  What Cardiff Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Coventry City Council

  What Coventry City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Derby City Council

  What Derby City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• City of Edinburgh Council

  What City of Edinburgh Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Glasgow City Council

  What Glasgow City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Hull City Council

  What Hull City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Leeds City Council

  What Leeds City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Leicester City Council

  What Leicester City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Liverpool City Council

  What Liverpool City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Manchester City Council

  What Manchester City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Newcastle City Council

  What Newcastle City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Norwich City Council

  What Norwich City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Nottingham City Council

  What Nottingham City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Oxford City Council

  What Oxford City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Plymouth City Council

  What Plymouth City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Portsmouth City Council

  What Portsmouth City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Reading Borough Council

  What Reading Borough Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Sandwell Council

  What Sandwell Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Sheffield City Council

  What Sheffield City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Southampton City Council

  What Southampton City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Stoke-on-Trent City Council

  What Stoke-on-Trent City Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• Swansea Council

  What Swansea Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• City of Wolverhampton Council

  What City of Wolverhampton Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.

• City of York Council

  What City of York Council asks event organisers for — event management plan, risk assessment, insurance, SAG review and lead times.