Event paperwork guides

Templates and the process

• Event management plan template

  What goes in a UK event management plan, section by section — and why every council's template is different. Plain-English guidance for organisers.

• Event risk assessment template

  How to write a risk assessment for a UK event: the five steps, the table format councils expect, and the hazards organisers most often miss.

• Safety Advisory Group guide

  What a Safety Advisory Group is, who sits on it, what it asks event organisers for, and how to come out of a SAG meeting with a green light.

• Event traffic management plan

  What goes in an event traffic management plan: keeping vehicles and people apart, parking, road closures and lead times, signage and emergency access.

By event type

• Village fete risk assessment

  What to put in a village fete risk assessment: stalls, gazebos, vehicles on the field, food, children's activities and weather — in plain English.

• Food festival event plan

  Planning a UK food festival: vendor paperwork, gas and electrical safety, crowd flow, licensing and waste — what your event management plan should cover.

• Fun run risk assessment

  How to risk-assess a fun run or charity running event in the UK: route hazards, road crossings, marshals, water, medical cover and weather calls.

• Car boot sale risk assessment

  Risk-assessing a car boot sale: vehicle and pedestrian movement, ground conditions, pitch layout, food vans and cash — plus the planning rules for regular sales.

• Street party risk assessment

  Street party paperwork in plain English: applying to close the road, what the council asks for, and a right-sized risk assessment for a residents' party.

• Christmas market event plan

  Planning a UK Christmas market: winter weather, darkness, electrics, temporary stalls, mulled wine licensing and crowd flow — what the plan must cover.

• Fireworks display risk assessment

  Risk-assessing a public fireworks display: firing site and fallout zones, crowd lines, professional vs volunteer firing, weather and clearing up.

Martyn's Law

• Martyn's Law standard tier checklist

  What the standard tier of Martyn's Law (Terrorism (Protection of Premises) Act 2025) actually requires: who qualifies, the procedures to document, and a plain checklist.

• Martyn's Law events guide

  How the Terrorism (Protection of Premises) Act 2025 treats events: the 200 and 800 thresholds, how outdoor events are assessed, and what organisers should do now.

For vendors and operators

• Mobile catering risk assessment

  The paperwork event organisers ask mobile caterers for — food registration, gas, electrics, insurance — and how to keep a per-event risk assessment manageable.

• Bouncy castle risk assessment

  What a bouncy castle risk assessment for events must cover: anchorage, wind limits, supervision and inspection — for operators and the organisers who book them.

What your council requires

Five to start — more added by founder request.

• Birmingham City Council

  Running an event in Birmingham? What an event management plan is, how Birmingham's events approval and SAG process works, and how early to start.

• Manchester City Council

  Organising an event in Manchester? How the council's event approval process works, what your event management plan needs to cover, and when to start.

• Leeds City Council

  Holding an event in Leeds? What the council asks for — event management plan, risk assessments, insurance — how the SAG works, and when to apply.

• Bristol City Council

  Planning an event in Bristol? How the council's event application process works, what goes in the event management plan, and the timelines that catch organisers out.

• Sandwell Council

  Organising an event in Sandwell? What the council expects in an event management plan, how its events process and SAG work, and when to start your paperwork.